Extended Schools, Finance

Why is it necessary to complete the Financial Deployment pro-forma?

How do I separate extended schools money from my school budget?

Is the Finance Department providing additional expenditure codes to monitor expenditure?

What happens if a school under-spends its Extended Schools allocation for 2006-2007?

What happens if a school overspends on the Extended Schools programme?

How do I pay my teaching and non teaching staff? What forms do I use and how do I process payments?

How do I make payments for services? Is it through normal LMS system?

When I am paying a teacher or tutor what do I add on for pension and national insurance?

Why is it necessary to complete the Financial Deployment pro-forma?

By itemising the planned expenditure schools are committing to operate with their allocated budget.  This commitment of expenditure will enable the Extended Schools co-ordinator and the Project Board to monitor the financial management arrangements in participating schools.

How do I separate extended schools money from my school budget?

You will have indicated in the budget deployment form where you want the Extended Schools funding to be allocated, e.g. staff, resources, transport etc. At the end of the year NEELB finance will show in the budget statement Extended Schools expenditure. The school should keep separate expenditure records available to assist in financial monitoring of the Extended Schools initiative. A financial monitoring tool has also been made available on the NEELB web site to assist in tracking and accounting for your expenditure.

Is the Finance Department providing additional expenditure codes to monitor expenditure?

No, there are no additional codes for the Extended Schools programme.  The funding will be added to your school’s delegated budget therefore the conditions governing budget management, reporting, processing of payments, purchasing etc. are similar to the management of funds under the LMS Common Formula Scheme.

What happens if a school under-spends its Extended Schools allocation for 2006-2007?

Extended Schools funding should be used to deliver the agreed Extended Schools action plan.  If this cannot be delivered then the school can arrange with the Board to carry over into the next financial year.  It is worth noting however, that each school will receive its allocation for the next financial year (2007-08) in April 07. 

What happens if a school overspends on the Extended Schools programme?

No school can plan for a deficit under the Extended Schools programme.  If a school overspends on any aspect of the programme then the additional cost will be charges to that school’s delegated budget.  It cannot be used to repay an LMS deficit nor retain additional staff not directly involved in the extended activities.

How do I pay my teaching and non teaching staff? What forms do I use and how do I process payments?

Teaching staff are paid by DE Teachers’ Salaries branch – Waterside House. Non teaching staff are paid by the Board’s Salaries branch – County Hall. Appropriate staff timesheets should be used for processing payments to non-teaching staff. Human resources should give advice on the relevant forms to be used for the process of payments to teaching staff.

All hours worked by incumbent teachers should also be additional and outside of directed time and therefore statutory requirements. Time sheets will evidence these working arrangements.

How do I make payments for services? Is it through normal LMS system?

The school shall comply with the Board’s contracting/purchasing procedures. The same procedure for making payments out of the school’s normal delegated budget applies.

When I am paying a teacher or tutor what do I add on for pension and national insurance?