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Extended Schools, Human Resources
The standard vetting procedures will apply to any staff recruited or appointed to provide services for pupils in your school. It is imperative that you liaise with Human Resources on the appointment of all teaching and non-teaching staff (Maintained schools will need to liaise with CCMS regarding teaching staff only).
The agreed salary rates of pay should be paid for all recognised posts within the education sector. Where a school negotiates an hourly/sessional rate for a particular service then the coach/tutor delivering that service must still be paid through the NEELB payroll system and be liable for income tax and national insurance.
For auxiliary and ancillary staff the NJC rates of pay should be used. DE has suggested that schools can negotiate individual rates of pay for coaches/tutors; however the Board’s Human Resources Department should be consulted in the first instance in order to ensure that there is equity in payment. Payments to incumbent teachers should not impact adversely on existing management structures within school.
All absences (sickness / maternity cover, INSET, personal reasons, etc) must be met from your school’s Extended Schools allocation. It may be necessary for schools to anticipate expenditure in relation to absence and set aside a contingency sum. All additional costs as a result of absence will be a charge to a school’s delegated budget if no provision is made for absence cover.
No. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
Yes. They should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
The canteen supervisor, who normally works lunchtimes only, has expressed an interest in supervising the extended schools breakfast club. Can I offer her the post?
It is recommended such a post is trawled amongst the appropriate staff in the first instance.
It is recommended such a post is trawled amongst the appropriate staff in the first instance.
Yes. The school should take steps to ensure the required criminal background checks have been undertaken and that those employed are suitably qualified to deliver the programme.
My caretaker will have to stay late on Wednesday (9.00PM) What rate of pay is he entitled to?
This is an extension to his/her normal job therefore they should be paid their own rate of pay with any relevant enhancements for overtime/unsocial hours.
An employee from a voluntary organisation will be tutoring P7 pupils in cycling. He has been vetted by that organisation. Do I also have to go through the vetting procedures before employing him?
Yes. All staff in a regulated position whose normal duties include work in an educational establishment either in a paid or voluntary capacity should be subject to a criminal background check by the relevant board irrespective of any checks undertaken by other organisations.
Schools must ensure DE circulars 2006/06, 2006/07 and 2006/08 are adhered to.
A graphic artist will be working with Year 12 boys. He is self-employed, having had his own company for 6 years. How do I employ him?
Schools should seek a written quotation for the services prior to employment. Schools should then be satisfied as to the reasonableness of the quotation and whether it represents best value. Schools are also advised to take up references or contact another school who have previously used the organisation to establish suitability. The organisation should then submit an invoice for payment to the finance department of the relevant board.
Schools should seek a written quotation for the services prior to employment. Schools should then be satisfied as to the reasonableness of the quotation and whether it represents best value. Schools are also advised to take up references or contact another school who have previously used the organisation to establish suitability. The organisation should then submit an invoice for payment to the finance department of the relevant board.
A local parent is proficient in calligraphy and has offered to run a 10 week programme for Year 10 pupils. Can I employ her and on what rate of pay?
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
I am a principal of a small, rural three teacher school. I intend to take boys for football after school 1 day per week for 18 weeks. Can I claim payment for this?
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
A classroom assistant provides guitar classes for 1 hour at lunchtime. Clarinet tuition for a few children is provided by the ELB music service. The latter cost £22 per hour. Can I pay the classroom assistant the same rate of pay?
No. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
A classroom assistant could run a dance class after school. Is this permissible?
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
What is the recommended rate of pay to be used for- teachers, non-teaching staff, outside personnel?
Please refer to “Human Resources Guidance for Engagement of Staff Under the Extended Schools Programme”.
What forms need to be completed by schools in order to have payments processed by the board?
Please refer to “Human Resources Guidance for Engagement of Staff Under the Extended Schools Programme”.
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
A classroom assistant provides guitar classes for 1 hour at lunchtime. Clarinet tuition for a few children is provided by the ELB music service. The latter cost £22 per hour. Can I pay the classroom assistant the same rate of pay?
No. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
A classroom assistant could run a dance class after school. Is this permissible?
Yes. This person should be engaged as Extended Schools Leader or Extended Schools Assistant, whichever is appropriate.
What is the recommended rate of pay to be used for- teachers, non-teaching staff, outside personnel?
Please refer to “Human Resources Guidance for Engagement of Staff Under the Extended Schools Programme”.
What forms need to be completed by schools in order to have payments processed by the board?
Please refer to “Human Resources Guidance for Engagement of Staff Under the Extended Schools Programme”.
Who has responsibility for outside agencies coming into schools- ie: who is the employer-the schools, the Board?
Staff belonging to independent organisations are employees of that organisation.
